By-Laws AMENDED AND RE-STATED
National Senior Women’s Tennis Association, Inc.
(Formerly the Senior Women’s Tennis Association, Inc.)
Unanimously approved at NSWTA Annual Meeting, April 5, 2016
ARTICLE I - NAME
Section 1 - NAME
This Association shall be called “National Senior Women’s Tennis Association, Inc.” Hereinafter, it may also be referred to as the “Corporation,” the “NSWTA” or the “Association.” The address of the national office shall be the address of the current President.
Section 2 - MISSION STATEMENT
To enhance and promote competitive tennis among age-level women players.
Section 3 - PURPOSES
The purposes of the NSWTA shall be to raise the standards of senior tennis among women, to increase interest and awareness of the sport of tennis, to maintain membership communication, and to increase communication with the United States Tennis Association.
Section 4 - NOT-FOR-PROFIT
The NSWTA shall be a not-for-profit corporation, no part of whose earnings shall inure to the benefit of, or be distributable to, its members, directors, officers or other private persons, except that the NSWTA shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in this Article 1.
ARTICLE II - MEMBERS
Section 1 - ACTIVE MEMBERSHIP
Anyone may be a member of NSWTA as long as their dues are current.
Section 2 - HONORARY MEMBERSHIP
Those persons who have made a outstanding contribution to tennis and particularly women’s tennis. Honorary Members shall be proposed and voted on by the Board of Directors.
ARTICLE III - DUES
An applicant for membership shall pay a non-refundable application fee to the National office, which shall accompany the application. Annual Dues shall be proposed by the Board of Directors and approved by the majority of the members present at the Annual Meeting.
ARTICLE IV - SECTIONS
For the purpose of convenient administration, the NSWTA will be divided in accordance with the USTA sections, and further following the USTA in the formation of new sections. If at a later date the Board of Directors determines that this is not a feasible policy, they may establish their own NSWTA sections to accommodate their needs.
ARTICLE V - EXPENDITURE OF DUES
Dues will be for the purpose of maintaining the Association and perpetuating the quality of senior women’s tennis in the United States. The Board of Directors will try in all cases to maintain a national flavor and fairness to all sections.
ARTICLE VI - OFFICERS AND COMMITTEES
Section 1 - OFFICERS
BOARD OF DIRECTORS
Section 2 - NOMINATION AND ELECTIONS OF OFFICERS:
In the even-numbered years, an election will be held after the Annual Meeting for the purpose of electing a President-elect. The Nominating Committee Chair will nominate one candidate. Additional nominations must be called for but no more than one additional nominee may be added to the ballot. All candidates must be members of NSWTA. The election will be determined by a majority of the votes of the members present. The term of office of the President-elect will be one year or until the occurrence of the next odd-numbered year Annual Meeting.
In the odd-numbered years, an election will be held after the Annual Meeting for the purpose of electing a President. The Nominating Committee Chair will nominate one candidate for President, who may be the President-elect who served during the prior year. Additional nominations must be called for but no more than one additional nominee for office of the President may be added to the ballot. All candidates must be members of NSWTA. Each election will be determined by a majority of the votes of the members present. The term of office of the President will be two years or until her respective successor is elected and qualified.
Section 3 - FINAL EXECUTIVE BOARD MEETING
The transition of officers will take place following the Annual Meeting. The old Board will dispose of all old business.
ARTICLE VII - POWERS OF THE BOARD OF DIRECTORS
The NSWTA will be managed by the Board of Directors. The Board of Directors will make all policies. The Board may delegate such of its powers as it deems wise in the management of the affairs of the Association. The President may, within the scope of her duties, appoint committees and persons to administer the business of the NSWTA.
ARTICLE VIII - STANDING COMMITTEES
All Standing Committee Chairs men are appointed by the President.
A. Membership Committee Chair
B. Nominating Committee Chair
C. NSWTA Magazine Editor
D. Website Chair
E. Social Media Chair
F. Sponsorship Committee Chair
ARTICLE IX - MISCELLANEOUS
Section 1 - MEETINGS OF THE BOARD OF DIRECTORS
The Board of Directors shall meet no less than two (2) times per year, but shall be permitted to meet more often according to the President’s needs. The President will give each Director no less than thirty (30) days prior written notice of the time and place of each meeting.
Section 2 - ANNUAL MEETING OF THE MEMBERS
The Members shall meet annually, with each Annual Meeting to take place at the site most likely to draw the largest number of Members. Written notice will be furnished to each Member specifying the exact time and place of each such Annual Meeting.
Section 3 - PUBLIC RELATIONS
No person may speak for or bind the Association unless specifically authorized to do so by the President and/or the Board of Directors.
Section 4 - PARLIAMENTARY AUTHORITY
The Roberts Rules of Order will be followed in conducting Annual Meetings and meetings of the Board of Directors.
Section 5 - AMENDMENT TO THE BY-LAWS
Proposed amendments will be voted on by the Board and presented to the membership in the newsletter, or online, prior to the Annual Meeting. Proposed amendments must be adopted by a two-thirds vote of those present.